1 Year or less Experience
Level 12 Robinsons Summit Center 6783 Ayala Avenue, Makati, Metro Manila
BEC SPECIALIST PHILIPPINES INC.
Is currently looking for:
- Provide full secretarial and administrative support to Warehouse Supervisor and HQ.
- Maintain all records/ document control including photos and videos taken at Laydown.
- Schedule and co-ordinate meetings and take minutes of meetings like Toolbox.
- Compile/submit daily/weekly/monthly reports to HQ.
- Booking of hotel rooms/ car rentals for visitors/ flight tickets/ etc. as required.
- Prepare timesheet of workers, staffs and expatriates assigned at Laydown.
- Summarize receipts/invoices for submission to Subic Office.
- Obtaining quotations from suppliers and continuously conduct price negotiations with suppliers/ vendors to find best deal. At least 3 quotations required for each product.
- Receiving and compiling purchase requisitions.
- Issue purchase orders and maintain PO Log. Filing of purchase order and related purchasing records.
- Follow-up on enquiries and orders and liaise with suppliers with regards to deliveries.
- Verification of invoices against original orders to ascertain compliance with all the conditions of purchase including correctness of pricing prior to payment.
- Maintain approved suppliers’ lists.
- Maintain list of assets and checking stock quarterly / bi annually.
- Maintain inventory list of PPEs and items of high value or of non-consumable nature.
- Co-ordinate and arrange transportation/cranes for deliveries to site.
- Liaise with forwarders on imports/exports and custom clearance and deliveries to site.
- Summarizing purchasing reports to HQ in Singapore.
- Liaise with Head Office in Singapore on admin, purchasing and other matters.
- Any other tasks/responsibilities as assigned by Management.
- At least one (1) year of experience as a Secretary or similar role
- Proven admin or assistant experience
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-task and prioritise work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organisational and planning skills
- Proficiency in MS Office
- Must be willing to be assigned at Abucay Bataan.
- Candidate must have at least Bachelor's / College Degree in Secretarial or any related course.